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12 great Gmail tips and tricks for Android

Whether we like it or not, email is something many of us simply must keep on top of via our phones. However, staying ahead of the inbox influx needn't be an arduous process. Take control of your emails today with these Gmail tips for Android.
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1. Keep on top of your email with gestures

If you receive a lot of email, you’ll know that simply seeing the subject line is enough to know what you need to do with it in many cases. So, to quickly deal with all your incoming stream of mail, you can assign swipe actions, which means you don’t need to open it to archive or delete it. 

gmailtipsdefaultswipe

Swipe your way to freedom! / © NextPit

Gmail has expanded its swipe options to include a wider range of actions, including Archive, Delete, Mark as read/undread, Move to, and Snooze. To assign your swipe action, open the Gmail app and hit Settings > General settings > Swipe actions. 

2. Deal with everything as it arrives

Now that you know you can just quickly flick your way through a list of messages, if you’ve got multiple inboxes, Android’s Gmail app has a really useful option that lets you view everything as it comes in across multiple accounts.

gmail tips allinbox

All your accounts in one stream. / © NextPit

The option is called ‘All Inboxes’ and tapping it does as you’d expect: shows you a list of messages in chronological order regardless of what address they were sent to. For anyone that needs to keep multiple inboxes clear of mess by quickly whipping through the incoming mail as it arrives, this one is essential.

 

It can get a little confusing if you’ve got around five or more addresses set up though. 

3. Bulk edit

If dealing with messages as they arrive in one long stream sounds like too much hard work, you’re probably the sort of person that ignores the inbox until it just can’t be ignored any longer. What that usually means is a massive mess of messages that you’ll need to eventually deal with one-by-one. Or not. 

bulk edit gmail

Easily perform a range of actions across multiple messages all at once.  / © NextPit

Instead, just open up the inbox or folder you want to organize, long-press on an item and it’ll give you the option to select as many more as you want. Once you have the messages you want selected, you can move them, snooze them assign a label, mark them as important (or not), delete them, archive them or mark them as unread or spam. You can also just click the icon next to each email to select more than one rather than long-pressing. 

Then once you have them all under control again, you’ll deal with them as they start rolling in again, right?

4. Widget your way to inbox zero

Love ’em or hate ’em, emails widgets can be a time-saver. Anything that prevents you from opening the inbox even once is welcomed in our book.

Gmail currently has two widget options available by default – either a view of your incoming mail from the account and label of your choosing, or the ability to add a label icon to your home screen to jump directly to that account and inbox when you tap it. 

gmail widgets

Widgets are one way to open the Gmail app less frequently. / © NextPit

To add a Gmail widget is the same as adding any other – tap and hold on an empty space on one of your home screens and choose the option to insert a widget. Scroll through your widget list to find the Gmail widget. Tap and hold it, then drag it onto an available home screen. When you let go, you will be asked to choose the account and inbox that the widget will display.

Once you’re finished, you can resize the widget by tapping and holding it. 

5. Save space

Email attachments take up a surprising amount of room over time, so one way to keep your device feeling sprightly is to make sure you’re not keeping too much of your mail on your device via sync. 

Dive into the Settings and tap through to Accounts you can see which Google accounts are associated with the device — tap on one to make sure Gmail syncing is enabled.

gmailtips sync

Double-check the integrated sync settings to save on space. / © NextPit

From within the Gmail app itself, you can choose Settings from the menu and tap on your email address to check your messages are set to sync. From the same screen you can also configure how many days of email are cached and which labels are included.

6. Search like a pro

The search function inside the app looks simple, but don’t let appearances deceive you, because it’s almost as capable as the one on the Web. For example, try entering “older_than:1y” or “older_than:1d” in the search box to find messages more than a year or a day old in your Gmail.

gmail search

Search operators can be a powerful way to find what you need in your inbox. / © NextPit

Google provides a handy list of search operators and just about all of them work in the Gmail app as well as Gmail on the web. The “is:important” can bring up all priority messages, while the “is:starred” operator lets you quickly jump to any messages that have been starred for further attention.

You can string together more specific operators to find messages from multiple people

7. Mute conversations

When you’re on the go, you want to make sure that only the most important messages show up inside Gmail. The Android app, like Gmail on the Web, includes a mute feature that ensures any new messages that arrive in muted threads are automatically archived so you don’t see them – though they’ll still be marked Unread if you want to check back over them.

gmail tips mute nospoiler

No spoilers, thanks! / © NextPit

To do this from the Gmail app for Android, open a conversation then tap on the More menu (three vertical dots), then choose Mute from the list that appears. You can always pull the conversation up from the archive through a search or label filter if you need to find it again.

8. Auto-advance is your friend

Auto-advance is a really useful feature to use if you need to work through a lot of emails at once, as it saves you having to head back to the inbox each time you’ve archived or deleted a message thread. Instead, once you’re done with a mail, it automatically takes you to the next one in the pile.

gmailtipautoadvance

Auto-advance is another feature that can be of use. / © NextPit.

To activate it, open the Gmail app, then tap Settings > General Settings. Select Auto-advance and the dialog box that shows up on screen lets you choose whether you want to jump to a newer message, an older message or back to the conversation list each time you delete or archive.

9. Settle your bills

While you’ve been able to send money via Gmail on the Web for a long while now, it’s only just been made available on Android devices, but it’s a simple way to pay back friends cash or pay for services without needing to switch to another app.

gmailpay

Google Pay is integrated into Gmail in the US. / © Google

If you’re running the correct version of the app, and in a supported country, all you need to do is compose a new message and tap the paperclip icon like you would to attach a file normally. Select the dollar sign ($) to send or request money.

Google says that the person receiving cash can even choose to have the money go directly to their bank account instead of a Google Wallet account, and the transaction doesn’t attract any fees at all. 

10. Make your emails look better

Brevity is king on mobile email, but that doesn’t mean your messages all have to go sans-formatting. There are times when italics, bold, or a stand out text color can help deliver your intended meaning. 

To access the formatting options, long press to select some text when composing a message and the Format option will pop up, tap that and you’ll get a few different options along the bottom of the screen.

gmail format

Italics, bold, underline, color, the works. / © NextPit

The settings are fairly basic – bold, italic, underline, text color, background text color – but if you just want to tweak the appearance of your mails, this is a quick way to do it without using the desktop version. The option just to the left of the ‘x’ that closes the formatting options removes formatting on any words you have selected. 

11. Avoid accidentally sending or deleting messages

Occasionally one mistypes, forgets the attachment or has entered the wrong sender. A moment to check before sending or deleting could save us some embarrassment on many occasions. One option is to provide the e-mail dispatch with a confirmation. This can be done in Settings > General Settings > Confirm before sending.

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You may laugh, but we’ve all sent things we regret. / © NextPit (screenshot)

12. Undo that email, fast!

One of the best features of the now defunct Inbox app is now in mainstream Gmail, the ability to undo messages a few seconds after you send. If you feel that chill up your spine immediately after sending a regretful email, check the bottom of Gmail…you can undo the sending within a short period of time. This works via browser or mobile app.

undogmail

Take it back! / © NextPit

You can adjust your grace period for unsending an email this way: 

Open Gmail.

Go to Settings  

Next to “Undo Send,” select a Send cancellation period of 5, 10, 20, or 30 seconds. 

Source: https://www.nextpit.com/gmail-tips-for-android

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